It’s alarming how many businesses don’t realize the importance of having a data backup and recovery plan. It’s not until a disaster strikes that we receive the frantic phone calls needing our help ASAP. The chaos and devastation could’ve been easily prevented if a proper backup and recovery plan was set up. In this article, we’ll be discussing how to prevent data loss in a company.
An answer to the fundamental question, “what is the difference between backup and recovery?” is a good place to start.
Backups create and save copies of important data, so when there’s a malfunction with hardware or software or even a cyber-attack, there is a point to which that data can be properly restored. Recovery is the retrieval of that seemingly “lost” data.
One of the most crucial elements of a good data backup plan is to consistently save the data regularly. The more frequently the data is saved, the easier it will be to get it back in its entirety, minimizing the amount of data lost.
There are 3 common formats to back up your company’s data; through tape drives, hard drives, and cloud. Companies should consider the benefits of file tape vs cloud-based recovery as well as cloud backup vs. local backup.
Even though tape drives have become more obsolete, some companies still prefer to include this format because of its 30+ years of longevity without the required regular maintenance.
Backups that include hard drives in combination with cloud storage are highly effective formats for backup because it allows the data to be saved both locally and through an internet-based remote server. When a backup is needed immediately, it’s very practical to have data stored onsite.
However, there is also the risk of theft, ransomware, and even physical disasters to be considered. That’s when cloud backups are the most valuable.
Because there are so many possible scenarios that could risk a loss of your company’s critical data, the most effective approach to protecting it is by utilizing all 3 formats collectively.
That’s why at Demakis Technologies, we use the most secure “3-2-1” backup method for businesses which means we keep 3 copies of all your files; 2 locally, and 1 offsite.
Many businesses mistakenly feel a false sense of security by thinking their online file storage such as Dropbox or Google drive are just as potent as cloud backups. This is far from the truth. Those online file storage services have detrimental shortcomings; like the inability of automated backups of complete systems, as well as a limit on the number of versions of backups that can be stored. Those limitations are completely eliminated through cloud backups.
Using all formats of storage jointly is not the only significant component of data protection; there are also several different types of backups for businesses that come into play. The 4 most common types of data backups are a full backup, a differential backup, an incremental backup, and a mirror backup.
A full backup is exactly that; a full copy of your entire data set from its original point. It is mandatory as an initial backup. However, for larger businesses that hold larger amounts of data, a daily full backup is not the most efficient way of protecting data. Full backups require the most storage space and take the longest to save. More storage space will increase the cost. The benefit of a full backup is that it is the quickest and the safest to restore.
A differential backup is the closest thing to a full backup in that it saves any changes to your data up to that last full backup. The benefit is that it doesn’t take as much storage space or time as a full back does to run but saves the most data, second to a full backup. It’s also quicker to restore than an incremental or mirror backup.
From the 3rd backup and on, an incremental backup only stores any changes made from the last backup rather than from the original full backup. The time it takes to backup is the quickest, however, it will take longer to recover.
A mirror backup is similar to a full backup in that it saves an exact copy of the source data. The difference between it and a full backup is that it only saves the latest data version, deleting old obsolete files. The benefits of this method are that it has fast recovery time and it’s also easy to access individual backed up files. One of the drawbacks is that it also takes a large amount of storage space. And if files are deleted or corrupt in the saved data, a mirror will also save those corrupt files, and the deleted files will no longer be retrievable.
The ideal backup strategy is to use a combination of these methods to best suit your business’s unique needs.
That’s why our goal at Demakis Technologies is to customize the best backup strategy for your company that will meet your overall business cost, performance, and availability goals.
The benefits of an effective backup solution for any business are priceless. Losing data can go beyond a business’s loss of time and money; it can be the reason for completely needing to close it down permanently.
At Demakis Technologies, you can rest assured that with our comprehensive backup and secure data recovery services, your business will never lose any significant data that we won’t be able to recover almost immediately.